Recovering Unbilled Change-Order Margins in Procore & Sage.
How commercial contractors are using autonomous AI agents to eliminate T&M ticket delays and route field logs directly into ERP cost codes.
The margin on a commercial job doesn't leak at bid time — it leaks in the two weeks between a foreman scribbling a T&M ticket and the PM finally typing it into Sage. Procore holds the field log, Sage owns the cost code, and nobody owns the handoff.
Contractors winning the margin-recovery race are routing voice and photo daily logs through an AI agent that prices the work, maps it to the right cost code, and lands it in the ERP before the crew leaves the site. Same loop chases lien waivers from subs so the bank draw doesn't stall on a missing signature.
// Margin leakage estimator
Margin leakage estimator
Every unbilled change order is working capital trapped in a clipboard. Move the dials.
$1,075,200/ year unbilled
$89,600/mo aging in the field · ~$193,536/yr typically written off once tickets pass the billing cycle.
Monthly T&M in the field
$89,600
Tickets awaiting PM entry
Annualized exposure
$1,075,200
Working capital tied up
Typical write-off
$193,536
18% never recovered industry avg.
// The architecture — field log to ERP cost code
Daily log → ERP cost code
Four hops. Click each to see what runs underneath.
// field voice + photo log
30-second voice memo with a couple of jobsite photos. No forms, no typing — the agent transcribes, tags the crew, and timestamps the work in place.
Ticket → ERP entry
< 6 min
Foreman log to posted cost
PM re-keying
0 fields
Approval card only
Cycle-time on COR
3 days
From 21+ industry avg
// Lien waiver chase, on autopilot
Conditional + unconditional waivers, chased automatically
The agent watches every sub payment, generates the right waiver form per state, and chases signatures until the draw package is clean.
Waivers in by draw date
61%
Whoever shouted loudest
Bank draw delay
11 days
Held for missing sigs
AP hours / month
22 hrs
Two days a controller burns
- Conditional waiver issued the moment a sub invoice is approved — through-date matches the pay app.
- Unconditional waiver requested the day funds clear, with a state-specific form (CA, TX, FL, NY all covered).
- Agent follows up by email and SMS on a cadence you set — escalates to the PM on day 5.
- Signed waivers land in Procore + Sage attached to the commitment, ready for the bank's draw package.
// What it costs to ship this
// flat monthly subscription · 72-hour shipping loops
Built and shipped inside a single 72-hour loop.
One flat monthly subscription. No SOWs, no per-integration fees, no per-seat surcharge. The field-log agent, the ERP cost-code push, the COR generator, and the lien-waiver chase — all four ship in your first loop and tune in the next. Cancel any month. Full IP transfer whenever you ask.
// typical engagement
- Tier
- Build · $6,995/mo
- First loop
- 72 hours
- Integrations included
- Procore / Sage 300 / Viewpoint
- IP ownership
- 100% yours
// this is an example, not a product
Your commercial construction stack isn't ours. The build is custom.
Everything above is a working preview of an Axiom engagement — not a SaaS you sign up for, and not a template you bolt on. We've published a handful of industry Signals because those are the verticals we know cold. The actual deliverable is a full custom application built on our engine, wired into your tools, your data, and the way your team already works. If your workflow doesn't look like the one on this page, that's the point.
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